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museums Archives - Engaging Museums by Dana Allen-Greil

KonMari is good for me, but is it bad for museums and archives?

September 17, 2015 | By | No Comments

Last month, I took my first girls’ weekend trip away since my daughter was born a year ago. I found myself relaxing in a lovely lake house (expected), sipping wine (expected), and talking, talking, talking for hours on end (expected) about how to “tidy” my house (utterly unexpected!). Read More

DASER – Museums in the Digital Age

May 22, 2015 | By | One Comment

I was thrilled when I was asked to provide introductory remarks to this month’s DASER discussion on the topic of “Museums in the Digital Age.” DASER—D.C. Art Science Evening Rendezvous—is a monthly discussion forum about the intersection of art and science.) Read More

Sneak Peek! New Media issue of Exhibitionist Journal

December 19, 2013 | By | No Comments

Each jam-packed issue of Exhibitionist contains articles on exhibition development, theory and practice, book reviews, exhibition critiques, and nuts and bolts advice. The Fall 2013 issue will be of particular interest to you, dear readers, because it focuses on new mediahow emerging technologies are making museums more mobile, personal, global, customized, compact, and widespread all at once. I contributed two pieces to the issue and I’m thrilled to share the otherwise-only-available-in-print articles with you here.

(Full disclosure: I serve on the Editorial Advisory Board for the Exhibitionist journal, a volunteer position for which I receive no compensation.)

The first is part of regular feature of the journal called Exhibition Studies which focuses on important questions in museum studies. My piece, “Learning and Sharing Expertise with Social Media,” suggests ways that faculty, students, and museum professionals alike can use social media to open up access to expertise, participate in dialogue, and enhance learning throughout the field.

The second is a “Glossary of New Media Terms,” which I co-authored with Ellen Snyder-Grenier. An evolving vocabulary is developing along with new technology and we developed this list—which includes everything from APIs to Virtual Reality—with readers new to the language of the digital world in mind. It is most useful as a companion to the full issue, which highlights the myriad uses of digital technology in today’s museum exhibitions.

I also highly recommend this fantastic article about using mobile technologies to foster meaningful visitor engagement (and not just deliver more content): “Catching Our Breath: Assessing Digital Technologies for Meaningful Engagement,” by Stacey Mann, Jennifer Moses and Matthew Fisher. This piece and two other articles are available for free digital preview on the Exhibitionist website and will be featured in a series of Twitter chats (hosted by moi) with the authors in early 2014.  Stay tuned to @namexhibitions for details.

The new media issue also features thought-provoking reviews of Gallery One at the Cleveland Museum of Art, a case study on the Newseum’s display of unfiltered user-generated content, cutting-edge examples of virtual reality in archaeology exhibitions, and a useful social media review (in place of the journal’s regular book review) by the fabulous Kate Haley Goldman. If any of these topics pique your interest, I encourage you to consider subscribing today. Upcoming issues will focus on: Exhibitions as Intentionally Designed Spaces; and Teaching/Learning about Exhibit Design and Development (including 3D and digital).

Happy reading!

Note: These articles first appeared in Exhibitionist (Fall 2013) Vol.32.2 and are reproduced with permission.

Meet a Museum Blogger: Me!

August 29, 2013 | By | No Comments

I’m thrilled to be the latest writer featured in the “Meet a Museum Blogger” series on Jamie Glavic’s Museum Minute blog. In it, I give some background on why I started this blog, and how grateful I am to the online community of museum professionals for sharing your thoughts, experiences, and opinions in a public forum. Thank you for reading and for being a part of this effort!

My blog is called Engaging Museums, which conveys both my intention to help museums be engaging places for the public but also my belief that museum professionals must do the hard work of engaging our institutions in challenging discussions about the future of museums if we are to remain relevant.

Take a look at the piece to find out which Engaging Museums post is the most read by lovely readers like you, which museum-related blogs are on my must-read list, and a peek inside my not-so-secret Daily Squee side project.

While you’re on the Museum Minute blog, I recommend taking a look at the inspiring blogger profiles of Ed Rodley, Jasper Visser, Adrianne Russell, Paul Orselli, and Mar Dixon. And if you’ve been thinking about starting your own blog, here are my thoughts on the subject:

. . . the more we are free and open with our experiences, lessons learned, and perspectives on the issues that we face, the more we move the field as a whole forward. So if you’ve been thinking about starting a blog but aren’t sure what you’d write about or are concerned because you won’t have regular weekly content, I’m here to tell you: JUST DO IT.

Thanks again to Jamie for featuring this blog in her series!

“If people can see the images online, will they still come to the museum?”

July 2, 2013 | By | 9 Comments

During last week’s broadcast of The Kojo Nnamdi Show, art critic Tyler Green referenced a question that’s been floating around museums for nearly two decades: “Well, if people can see the images online, will they need to come to the museum?” It’s okay to groan if you’ve heard this one before. Green’s answer: We’ve seen an increase in attendance since museums have started putting their collections online, therefore these efforts—at least indirectly—have encouraged more people to visit and see art firsthand for themselves. So why won’t this question die?

Some museum types are so tired of this “bad weed” query (I’m looking at you, Richard Urban) that they’ve compiled a list of 18 research studies detailing the connections between online and onsite visitation. Paul Marty (Urban’s colleague at Florida State University) long ago crafted his own curt answer: “Maybe you haven’t heard, but ever since the State of Florida started putting pictures of beaches online, nobody vacations in Florida anymore.”

How do you like to answer this question? What ways do you find most effective for convincing your boss, coworkers, and the people holding the purse strings, that digital efforts are worth our time?

I very much enjoyed listening to passionate articulations from Green and the other guests of the Tech Tuesday broadcast, Peter Dueker (head of digital imaging services at the National Gallery of Art) and Anne Goodyear (co-director of the Bowdoin College Museum of Art). Host Marc Fisher lobbed many more skeptical musings their way, some of which I’ve heard before and others that seemed frankly outlandish:

  • Are (high quality) digital images really distortions of the painter’s art? Do they show too much? Do they send the wrong message about the meaning and power of these works?
  • Is a computer screen the right frame for a painting?
  • What is it that you can learn about a work of art when you’re able to magnify each of those individual elements and does it reach a point that’s sort of too much? …Is Google bringing us too close to art?
  • We pay a lot of attention… in museums as to how artists want their works displayed. Does that simply go out the window when it comes to digital reproduction?
  • …(If) the digital experience or the online experience, the at-home experience, becomes every bit as or perhaps more satisfying in some ways than going to a museum, do you…worry that the business model behind the presentation of art in museums could be dismantled?[/li] [li]Do any of you have concerns that that experience of visiting the artwork…is at all diminished by the free availability of these images?

Check out the archived broadcast for yourself to hear how Dueker, Goodyear, and Green deftly tackled each one.

The Kojo Nnamdi Show (June 25, 2013)
A Masterwork on Your Screen: Museums Digitize Collections
Listen | Read transcript

Note: Collage created from a high-res download (freely available at NGA Images) of Vincent van Gogh’s Self-Portrait, (1889).

Storing, Charging, and Synching, oh my! Managing iPads in Museums

June 14, 2013 | By | 5 Comments

Today’s post is a great example of how Twitter has changed (and vastly improved) my information gathering about technology projects. I recently put out a call for information about how museums are handling the various tasks associated with tablets—everything from where you store them securely to how you charge them and synch the content on all of them at the same time. I was also interested in reviews of iPad cases that incorporate a mechanism (e.g., strap or handle) for one-handed operation and for showing the screen to others (e.g., a small group of students in a gallery). I slapped up a Google Doc with my specific questions and asked folks to respond and include their initials.

Within a day or so, I received fantastically useful information from: Museum Computer Network (Eric Longo), National Museum of Australia (Cath Styles), Frank Lloyd Wright Preservation Trust (Tina Shah), Brooklyn Museum (Rachel Ropeik), Smithsonian Institution (Nancy Proctor, Katie Velazco, Laurie Stapp). The Cleveland Museum of Art (Jane Alexander) also responded to my email request—thank you!

Below is a brief summary of what I learned about the various products available to museums for managing a fleet of iPads. You can find the original Google Doc here with all of the raw material. Once again, I’m in love with the #musetech community and how open and generous you all are. Thanks for sharing, supporting, and generally being amazing people.

Apple-Centric Caveat

With the recent news about Google Play for Education, I was curious if anyone is exploring the use of Android tablets for learning in museums. However, everyone who responded to my request is using either an iPad or an iPad mini as their tablet of choice. Furthermore, no one seems to be convinced away from Apple products just yet, especially for use by the public, because their devices are so familiar to our audiences. I’ll be keeping an eye on this situation as the cost of non-Apple tablets continues to decrease and as their usage by the general public becomes more widespread. With this in mind, you’ll note that all of the discussion below focuses on the iPad, in general, and the iPad with Retina (AKA iPad 4) in particular.

Tablets: Things to Consider

Assuming that you have already carefully considered the need and potential of tablets for your museum (and weighed these against the resources and opportunity costs required to manage them), here are a few additional questions to consider before you buy:

  • Who will be using the tablets? Will you be handing them out to visitors? Or will they be used exclusively by volunteers and staff? If the latter, you might have more options available that don’t require serious ruggedizing or locking down functionality.
  • Do you need cellular or will wifi access suffice? The cost for a wifi plus cellular device is significantly higher ($499 vs. 629 for a 16GB model). In addition, you’ll need to pay the carrier for monthly service. These costs will add up quickly if you’re managing a fleet of 10 or more devices.
  • How much storage do you need? Again, the cost differential can be quite high ($499 for 16GB vs. $799 for 128GB). Will you be storing a lot of images, audio, and video on the device? Do you need to download a lot of apps? Or can you use a tablet-optimized website or purpose-built app to access content that doesn’t need to be stored on the device? (In my case, user won’t have access to wifi in many of the museum spaces, so local storage size is important.)
  • Black or white? It may seem silly, but just like what kind of napkins to use at your wedding, someone needs to make a decision. Consider that many cases and other accessories are only available in black. (By the way, I chose fuchsia napkins. They looked lovely. Eight years later and I still remember how agonizing that decision was and how unnecessarily so.)
  • Do you need the latest and greatest? Is it important for you to have an iPad 4 or will an iPad 2 or 3 serve your needs? Consider that many accessories have not yet caught up to the latest model and may only be available for older versions. Also consider the cost difference. On the other hand, are you future-proofing by planning to keep the devices you buy now for several years? If so, the latest model may be the only one fully supported a few years from now.

Charging, Synching, and Storing

Most museums will have a few important requirements: a secure place to store your fleet of iPads (and possibly a laptop for synching content as well), a way to easily charge all of them at once, a way to easily synch content on all of the devices at once, and either a place that has wifi/cellular access or a solution that is easy to move (e.g., on wheels). There are many solutions that do some of these things well (e.g., charging but not synching, storing but not charging) but chances are you want to go for the simplest, all-in-one solution. Here are a few options on the market:


The Apple iPad Learning Lab – $6,299 (Includes Bretford PowerSync cart and 10 iPad 2 16GB)

An all-in-one solution (store, charge, synch) on wheels which includes storage for up to 30 iPads and space to store a MacBook. 10 iPad 2 with 16GB storage are included. Cases are not included. The Bretford PowerSync cart is also available on its own (without tablets) for $2,599.

Apple iPad Learning Lab

Bretford PowerSync Tray – $999.95

This tray charges, syncs, stores and secures up to 10 iPad devices. Cases and devices not included.

Bretford Powersync Tray


The Griffin Multidock – $699
Holds up to 10 iPads for charging and synching. It comes with a locking bar for security (lock must be purchased separately). Accommodates several case types (up to .866” H x 8.07” W x 8.96” D). Includes a space on top for laptop when synching but not a secure place to store the laptop.

Griffin Multidock

InSync Transport Charge & Sync Case (For All iPad Generations) – $1925

Parasync offers a few all-in-one options but some require that you use a Parasync case (cannot hold a naked iPad). This option is a case and charging dock on wheels which holds 16 iPads, a laptop (for synching content), and can be used with a wider variety of cases.

Parasync InSync Transport Case

The Parasync case ($24.99) includes a removeable shoulder strap but no options for a handstrap.

Parasync case


DS-NETSAFE-IPCS Security Cabinet for iPad –  $1833

This product charges and syncs up to 16 iPads. It is not on wheels.

Datamation DS-NETSAFE-IPCS Security Cabinet


The cases you choose should be the best fit for how your user will be using the device in your specific context. For my project, they will be handled by staff only and will need to be easily held up for others (e.g., a small group of students) to see. I am looking for a case that:

  • Will protect the device if dropped (but doesn’t have to be as rugged as a case for protecting the device from being stepped on or bashed into something by a toddler)
  • Integrates a hand strap for holding the device up for others to see. This might mean the ability to swivel and/or simply comfort when being held in different positions (e.g., landscape vs. portrait).
  • Allows for one-hand operation of the device. (See: hand strap)
  • Is available for an iPad 4 (many are only available for earlier models)
  • Ideally, would not have to be removed for charging. (Though this seems to be a tall order given my other requirements.)

Given these parameters, there are a couple of options available:


Handles all the way around for easy holding. Comes in multiple colors (including black). $39.99. Would have to be removed for charging/synching.


Griffin Airstrap

Discount on cases if purchased with dock. Possibly might not need to be removed for charging. Comes in one color only.

Griffin Airstrap

US+U – Swivel ProFolio

Acts as a  full cover and, when opened, the handstrap can swivel 360 degrees. Would most likely need to be removed for charging/synching. Comes in one color only.

Swivel ProFolio

Studio Proper – Wallee Case and Hand Strap

Wallee Case – $39.99 plus Hand Strap – $19.99
Rubberized case with removeable handstrap

Wallee Case and Hand Strap

Other Considerations?

  • Setting up an Apple ID: Remember that you need a credit card associated with an Apple ID even if you only intend to download free apps.
  • Laptop: Do you have a laptop with iTunes loaded up that can be used for synching the iPads? Or might it be easier to purchase one for this purpose and store it with the iPads?
  • Other: Depending on your specific context, there are certainly other questions you’ll need to answer. For example, should you purchase Apple Care? If you’re distributing devices to the public, you’ll need to consider what the checkout process looks like (e.g., Do you take a drivers license? Is it okay for volunteers to do this?). If you’re using iPads at your information desks, you might want to think about whether or not to tether them so they don’t “walk” away.

Again, I want to thank those of you who contributed your experience and opinions in figuring out the best solution(s) available to museums. Are there other considerations I’m missing?

03 Jun


AAM 2013 Roundup

June 3, 2013 | By |

A Storify roundup of highlights from this year’s American Alliance of Museums Meeting in Baltimore.

Glossary of Museum-Related Hashtags

May 28, 2013 | By | 20 Comments

A brief guide to some of my favorite conversations about museums, technology, and education on Twitter.

Museums and Technology

HashtagDiscussion TopicNotes
#musetechMuseums and technology (defined very broadly)This hashtag was started waaaaay back in 2010 by Carrie Kotcho and yours truly as part of a graduate course at GWU, called "Museums and Technology." We're so proud of how our baby has grown up.
#musesocialMuseums and social mediaAn ongoing hashtag as well as semi-regular chats. See Museums-Social-Media wiki for schedule (anyone may host/promote a chat using the wiki).
#musewebMuseum websites and web-based projectsNot to be confused with the excellent Museums and the Web conference (@museweb).
#mtogoMuseums and mobile technologiesIncludes smartphones, tablets, apps, responsive web design
#openglamGLAMs opening up cultural heritage data under free licenseGLAM= Galleries Libraries Archives Museums. See: OpenGLAM initiative
#glamwikiWikipedia/Wikimedia partnerships with GLAMsA subset ofRelated to #openglam but dealing specifically with how GLAMs can contribute to Wikimedia projects
#artstechArts, culture, and technologyAlso see: #artstech meetups in New York, New Jersey, Philadelphia, and San Francisco
#museogeekMuseums and technologyLike #musetech, but en français

Museum Education

HashtagDiscussion TopicNotes
#museumedMuseum educationIncludes teaching and learning for all kinds of audiences (not just K-12)
#mpossibleWeekly museum education chatChats hosted by @SIEdLab (Smithsonian EdLab) on Thursdays, 4pm ET
#edutuesWeekly arts ed chat with the @QueensMuseum Education departmentTuesday afternoons ET

Education (General)

HashtagDiscussion TopicNotes
#edtechEducational technology resources and toolsFocuses largely on K-12 formal classroom education
#edtechchatWeekly chat about educational technology and its impact on teachers and studentsMondays, 8-9pm ET
#ntchatWeekly chat and mentoring for new and pre-service teachersWednesdays, 8-9pm ET
#artsedchatWeekly chat for arts education practitioners, particularly in schoolsThursdays, 12-7pm ET
#sschatWeekly chat for social studies teachers to improve instructionMondays, 7pm ET. Also see: sschat ning community.


HashtagDiscussion TopicNotes
#drinkingaboutmuseumsInformation about informal happy hours for museum typesCheck for events happening in cities around the world (e.g., #drinkingaboutmuseumsdc) on Google+ and check out this history/how to blog post.
#artsPRchatPublic relations and arts organizationsHosted by @missionkeycom. Brings together PR, marketing and arts pros.

Now it’s your turn…what hashtags do you find most useful?

“Everything that’s wrong with society”? Facebook Home in museums

April 25, 2013 | By | 16 Comments

A woman struggles to keep her eyes open and her mind alert during a tour of an art museum. A woman’s eyes grow wide and light up as she makes a personal connection with a sculpture in that same museum. Why the difference? According to a new ad from AT&T, it’s an HTC phone running Facebook Home (an app that fills the home screen with a steady stream of Facebook posts) that makes all the difference.

The story of this woman’s museum experience caught my attention. But I’m an art lover, a museum educator, and a social media geek. What does the rest of the (perhaps less-invested) world think of this TV commercial? I turned to the social Web to find out.

Before I share what I found, you should take a moment to view the 30 second spot for yourself.

. . .

So? What do you think? Is it a provocative take on how technology might bring museums to life by honoring the personal interests and experiences of visitors? Or a depressing documentary on how nothing–not even the rare beauty of great art–can earn appreciation and attention in a world obsessed with the immediate?

Caitlin, who blogs at Sass and Precision, calls the ad a fail:

Quote from Sass and Precision blog

The Twitterverse had a few choice words to share on the subject, as well:

Perhaps fittingly, Facebook was the platform boasting a more considered and varied conversation on the topic. AT&T posted this to its Facebook page earlier this month:

AT&T HTC Facebook post

A selection of the 100+ comments shows that many viewers had a strong reaction to the ad . . . but those reactions run the gamut:




Finally, the comments on the YouTube page for the ad generated some interesting debate as well:


There’s nothing like a provocative piece of advertising to spur people into diatribe mode. While AT&T may simply be trying to push some HTC phones off their shelves, I can’t help but be grateful to them for airing something that gets people talking about the role of technology in their lives. This tiny research project is also a clear reminder to me of the power of social media to help us better understand the people we are trying to engage–and to remember that there is quite a wide spectrum of emotional and intellectual positions people take on how best to experience museums (and life, in general) in mediated and un-mediated ways.

I’d love to hear your thoughts on the ad. Please share your reactions in the comments below.


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